Photo-to-Quote
Customers or crews send photos, AI drafts a quote from your price list with options and notes, and you approve before it goes out.
Example system
Job Profitability Detective
Know which jobs actually made money. AI pulls labor, materials, subs and change orders into each job's cost, compares it with the estimate and flags jobs drifting over budget while there's still time to act.
How does AI job costing work?
It connects your estimates, timesheets, purchases and invoices so each job shows its real cost next to its price. AI matches receipts and hours to jobs, finds costs that weren't assigned and explains in plain words why a job's margin slipped.
Part of a connected system
This example belongs to AI Ops Infrastructure (from $1,497). It is a possible component of a scoped build, not a standalone micro-service.
Know which jobs actually made money. AI pulls labor, materials, subs and change orders into each job's cost, compares it with the estimate and flags jobs drifting over budget while there's still time to act.
Watch it work: demo video coming soon
Demo video coming soon
A screen-recorded walkthrough of this example system will go here.
No video has been published yet.
Who it's for
Contractors, trades, installers and agencies that sell by the job or project.
What it connects to
QuickBooks Online, Jobber, Housecall Pro or ServiceTitan, timesheets, supplier bills, Google Sheets.
What the workflow can look like
- Estimates and jobs come in from your field software, QuickBooks Online or spreadsheets.
- Hours, receipts, supplier bills and subcontractor invoices are matched to jobs.
- Costs that don't match a job are listed for someone to assign.
- Each job's actual cost is compared with its estimate, including change orders and extras.
- A weekly report ranks jobs by margin and explains the biggest misses.
Illustrative scenario only. This is not a client case study, a live product demo or a promise of specific results.
What stays in your hands
- Your team confirms which job a cost belongs to when it's unclear.
- Pricing and estimating changes are your call.
- Your accountant reviews work-in-progress figures before they go to a lender or onto a tax return.
What we confirm in your AI Audit
- How you estimate and track jobs today.
- Where hours and receipts are recorded.
- Which reports your lender or CPA already asks for.
Keep exploring
AI for QuickBooks Online
Connect AI to QuickBooks Online to read bills and receipts, suggest categories, flag odd entries and answer money questions. You approve every entry.
AI quote & proposal drafts
Turn intake details into a consistent first draft, with your current scope and pricing as the source.
Also part of AI Ops Infrastructure.
Illustrative system designs, not standalone low-price packages or client results. Exact scope is agreed after the audit.
Questions before you start
Which businesses is this for?
Contractors, trades, installers, agencies and any business that sells by the job or project.
Does it handle work-in-progress (WIP) reports?
It can prepare WIP schedules from job data for your accountant to review. Your accountant signs off on the final numbers.
Will it find work we forgot to bill?
It flags change orders and extras that show up in job records but not on invoices, so you can decide whether to bill them.
What software does it work with?
QuickBooks Online and common field tools such as Jobber, Housecall Pro and ServiceTitan, depending on what each allows. We confirm your setup in the audit.
Let’s map your system first
The $497 AI Audit maps your tools, priorities and approval points before a build is proposed. Credited toward a build booked within 30 days.